I can imagine hair being torn out by the accountant and his number-crunching sidekicks at the knotted knitting of record keeping and transactions.
If I were a Patron, there are questions I would raise in next week's Q&A even in the absence of finalised accounts which should be available to Associaition members (Patrons). In no particular order and by no means the only questions:
- Confirmation that Patreon funds are remitted direct to the Association bank account.
- If not, why not?
- What is the audit trail from Patreon (by whatever means - interbank transfer, PayPal, etc) to funds reaching the Associaition account, to ensure the amount received by the Association reconciles with the amount remitted by Patreon (net of their fees/charges), allowing for forex fluctuations.
- Salaries (not contractors) - how many, if any, are employed by the Association, what are the roles, what remuneration - i.e. does Natty undertake Associaition admin duties/record-keeping/basic book-keeping for which she is paid solely for that role, do "directors" draw salaries.
- If salaries are paid, presumably employer legal/tax obligations have been adhered to.
- Contractors: details of contractors used by the Association and a breakdown of cost of works undertaken, completed, ongoing: Digger Dan, Nick the Tree Surgeon, Builder Ian, terrace people, etc. Dan was paid by Association funds but no longer? Amaury?
- Professional fees: breakdown of accountancy fees billed to the Association to date, ditto legal fees, architect, surveyor (engaged to inspect the terrace and arrange repairs) [that went well], surveyor from Belgium who mapped the lake and produced detailed plans (levels) of all outside areas.
- What is Davey's role: is he retained by the Associatiion as a consultant for an agreed fee. He has spent a considerable amount of time producing a series of detailed plans for hard and soft landscaping of the kitchen garden, the courtyard and other areas of the grounds. And now he appears to have turned his hand to draughtsmanship amd design for the back kitchen, kitchen, etc.
- Has Davey provided detailed costings for every element of the garden design scheme/s, hard landscaping and planting.
- Is the Associaition "management" satisfied that all activities meet the critieria within the Articles of Association. Has advice been sought from a professional other than the accountant.
Stephanie says she wants everything to be transparent and clear cut. She has so little grasp of - or interest in - boring but important detail, which she thinks will all sort itself out and everything will be tickettyboo, that her idea of transparent is what anybody else would describe as black out curtains.